Introduction:

MeetingSavvy is committed to ensuring the privacy and protection of personal data in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws. This statement outlines our commitment to GDPR compliance in the context of our business operations.

Data Collected:

We collect and process the following personal data:

1. Name
2. Institution Name
3. Email Address

Data Handling:

1. Purpose of Data Collection:

• The data collected is used for communication and interaction with our clients, partners, and stakeholders for legitimate business purposes, specifically to support scientific conferences for the purpose of sharing of research.

2. Legal Basis for Processing:

• We process personal data based on the legitimate interests pursued by MeetingSavvy as a small business, and in compliance with the requirements of the GDPR.

3. Data Security:

• All data collected is encrypted during transit using industry-standard encryption protocols to ensure the confidentiality and integrity of the information.

4. Access Control:

• Access to personal data is limited to individuals with a legitimate need to know for the purposes of conducting business operations. These individuals are bound by confidentiality obligations.

5. Data Retention:

• Personal data is retained only for as long as necessary to fulfill the purposes for which it was collected. Once the data is no longer needed, it is securely deleted or anonymized.

6. Third-Party Processors:

• We may engage trusted third-party processors to assist with certain aspects of data processing, such as email communication or data storage. These processors are carefully selected and contractually bound to comply with GDPR regulations.

7. Data Subject Rights:

• Data subjects have the right to request access, rectification, erasure, or restriction of their personal data. They may also object to the processing of their data and have the right to data portability.

Data Subject Requests:

All data subject requests should be directed to the Data Protection Officer (DPO) at data-protection@meetingsavvy.com. We will respond to such requests in a timely manner, in accordance with GDPR requirements.

Contact Information:

For any questions or concerns regarding data protection and GDPR compliance, please contact our Data Protection Officer (DPO) at data-protection@meetingsavvy.com

Review and Update:

This GDPR Compliance Statement will be reviewed and updated as necessary to ensure ongoing compliance with data protection laws and best practices.

Date of Last Revision: October, 2023

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